[Ohiodig] Newsletter digitization

[DaMico, Jim (He/Him/His)]

Dear Colleagues,

I am in the early planning stages of digitizing a collection of internal employee newsletters that were published between 1973-2014. My plan is to follow the FADGI guideline 3.5 Documents (Unbound): Modern Textual Records and to create the master file as a PDF/A at a resolution of 300 PPI, 24 bit color in an Adobe RGB (1998) color space.

Some further background: I have inventoried the collection and performed a condition assessment to find the best available copies. Over the years, the publication changed in the format size (letter to tabloid).

Should I indicate the publication dimensions in the digitization plan?

This also has given me a chance to understand the topics that are repeated from issue to issue such as named awards, events, construction of new buildings, etc.

Currently, we do not have a database system in place but plan to create a spreadsheet using Dublin Core metadata schema to capture minimum required fields such as title, date, etc.

I have the  following questions that I hope the collective wisdom can help me address based on prior experience:

Is the above plan for creating the digital master file a sound one?
Do you apply OCR at the initial scanning stage or do you create an access copy with OCR applied?

Any other wisdom will be greatly appreciated!

Thanks in advance!

Jim

Jim DaMico(he/him)
Archivist
Edward L. Pratt Research Library
Location R-3361

Cincinnati Children's
3333 Burnet Avenue, MLC 3012, Cincinnati, OH, 45229
Direct: 513-636-2857

The archives<https://prattlibrary.cchmc.org/friendly.php?s=cincinnati_childrens_archives> serve as our memory of the innovative thinkers who imagined possibilities & transformed ideas into reality to advance pediatric medicine. It's the legacy for which we build our future & dare to dream bigger to inspire future generations of researchers, scholars & healthcare providers.

Check out the Cincinnati Children's History Walk<https://www.cincinnatichildrens.org/about/history-walk#Year_02e897293b764a3aa3a05feb652d2795> on the Burnet Campus

Check out the Archives website by using this QR code and be inspired!

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