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<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Dear Colleagues,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">I am in the early planning stages of digitizing a collection of internal employee newsletters that were published between 1973-2014. My plan is to follow the FADGI guideline 3.5 Documents
(Unbound): Modern Textual Records and to create the master file as a PDF/A at a resolution of 300 PPI, 24 bit color in an Adobe RGB (1998) color space.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Some further background: I have inventoried the collection and performed a condition assessment to find the best available copies. Over the years, the publication changed in the format size
(letter to tabloid). <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Should I indicate the publication dimensions in the digitization plan?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">This also has given me a chance to understand the topics that are repeated from issue to issue such as named awards, events, construction of new buildings, etc.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Currently, we do not have a database system in place but plan to create a spreadsheet using Dublin Core metadata schema to capture minimum required fields such as title, date, etc.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">I have the following questions that I hope the collective wisdom can help me address based on prior experience:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Is the above plan for creating the digital master file a sound one?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Do you apply OCR at the initial scanning stage or do you create an access copy with OCR applied?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Any other wisdom will be greatly appreciated!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Thanks in advance!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Jim<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b>Jim DaMico</b>(he/him)<span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><i>Archivist</i><br>
<i>Edward L. Pratt Research Library<o:p></o:p></i></p>
<p class="MsoNormal">Location R-3361<span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Cincinnati Children’s<o:p></o:p></b></p>
<p class="MsoNormal">3333 Burnet Avenue, MLC 3012, Cincinnati, OH, 45229<o:p></o:p></p>
<p class="MsoNormal"><b>Direct</b>: 513-636-2857 <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="mso-ligatures:none">The <a href="https://prattlibrary.cchmc.org/friendly.php?s=cincinnati_childrens_archives">
<span style="color:#0563C1">archives</span></a> serve as our memory of the innovative thinkers who imagined possibilities & transformed ideas into reality to advance pediatric medicine. It’s the legacy for which we build our future & dare to dream bigger to
inspire future generations of researchers, scholars & healthcare providers.<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none">Check out the <a href="https://www.cincinnatichildrens.org/about/history-walk#Year_02e897293b764a3aa3a05feb652d2795">
<span style="color:#0563C1">Cincinnati Children’s History Walk</span></a> on the Burnet Campus<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none">Check out the Archives website by using this QR code and be inspired!<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><img border="0" width="192" height="192" style="width:2.0in;height:2.0in" id="Picture_x0020_1" src="cid:image001.png@01DBF0C1.7787E270"><o:p></o:p></p>
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<p class="MsoNormal"><img border="0" width="200" height="67" style="width:2.0833in;height:.6979in" id="Picture_x0020_1522396863" src="cid:image002.png@01DBF0C1.7787E270"><img border="0" width="93" height="107" style="width:.9687in;height:1.1145in" id="Picture_x0020_3" src="cid:image003.png@01DBF0C1.7787E270"><o:p></o:p></p>
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