[Ohiodig] Ohiodig Digest, Vol 91, Issue 5

Wed Jul 9 12:13:13 EDT 2025

Hi Jim! 

What an exciting project. 

Following FADGI is always a sound choice. If your scanner/camera can handle higher PPI, I would go with 400-600 if possible. If I were digitizing something similar, I would make my master file a TIF. This format is a lot simpler than PDF/A, and allows for more flexibility of use down the line if you need the photos for any other reason (for example, printing a surrogate for an exhibit). I would then use the TIF to create a PDF/A as my access copy. This is when I'd do the OCR. 

I hope this is useful! Others may have different insights and perspectives as well. Please feel free to email me directly if you have any questions, or if I can help in any other way. 

All the best, 
Sidney

Sidney Gao (she/her)

Interim Director of Digital Initiatives 
Digital Collections Manager

University of Cincinnati Libraries
2911 Woodside Dr
Cincinnati, OH 45224

gaosy at ucmail.uc.edu
513-556-4696 
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Today's Topics:

   1. Newsletter digitization (DaMico, Jim (He/Him/His))

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Message: 1
Date: Wed, 9 Jul 2025 15:18:55 +0000
From: "DaMico, Jim (He/Him/His)" <James.DaMico at cchmc.org>
To: "ohiodig at lists.library.ohio.gov" <ohiodig at lists.library.ohio.gov>
Subject: [Ohiodig] Newsletter digitization
Message-ID:
        <LV2PR01MB7840A9E3A39347546E81A7BA9B49A at LV2PR01MB7840.prod.exchangelabs.com>

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Dear Colleagues,

I am in the early planning stages of digitizing a collection of internal employee newsletters that were published between 1973-2014. My plan is to follow the FADGI guideline 3.5 Documents (Unbound): Modern Textual Records and to create the master file as a PDF/A at a resolution of 300 PPI, 24 bit color in an Adobe RGB (1998) color space.

Some further background: I have inventoried the collection and performed a condition assessment to find the best available copies. Over the years, the publication changed in the format size (letter to tabloid).

Should I indicate the publication dimensions in the digitization plan?

This also has given me a chance to understand the topics that are repeated from issue to issue such as named awards, events, construction of new buildings, etc.

Currently, we do not have a database system in place but plan to create a spreadsheet using Dublin Core metadata schema to capture minimum required fields such as title, date, etc.

I have the  following questions that I hope the collective wisdom can help me address based on prior experience:

Is the above plan for creating the digital master file a sound one?
Do you apply OCR at the initial scanning stage or do you create an access copy with OCR applied?

Any other wisdom will be greatly appreciated!

Thanks in advance!

Jim

Jim DaMico(he/him)
Archivist
Edward L. Pratt Research Library
Location R-3361

Cincinnati Children's
3333 Burnet Avenue, MLC 3012, Cincinnati, OH, 45229
Direct: 513-636-2857

The archives<https://prattlibrary.cchmc.org/friendly.php?s=cincinnati_childrens_archives> serve as our memory of the innovative thinkers who imagined possibilities & transformed ideas into reality to advance pediatric medicine. It's the legacy for which we build our future & dare to dream bigger to inspire future generations of researchers, scholars & healthcare providers.

Check out the Cincinnati Children's History Walk<https://www.cincinnatichildrens.org/about/history-walk#Year_02e897293b764a3aa3a05feb652d2795> on the Burnet Campus

Check out the Archives website by using this QR code and be inspired!

[cid:image001.png at 01DBF0C1.7787E270]

[cid:image002.png at 01DBF0C1.7787E270][cid:image003.png at 01DBF0C1.7787E270]

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