[Ohiodig] Only Columbus meeting for '25 - OhioDIG/OPC joint meeting May 8 - Disasters and Disasters Preparedness - Register now

[Carleton, Janet (she/her)]

Just a reminder on this meeting, and that it's OhioDIG's only in-person meeting in Columbus this year! (July is in Akron & Sept is in Mansfield area)

Hope to see you there!

From: Carleton, Janet (she/her) <carleton at ohio.edu>
Sent: Thursday, April 10, 2025 4:54 PM
To: ohiodig at lists. library. ohio. gov (ohiodig at lists.library.ohio.gov) <ohiodig at lists.library.ohio.gov>
Subject: OhioDIG/OPC joint meeting May 8 - Disasters and Disasters Preparedness - Register now


Please join us for a joint meeting of the Ohio Preservation Council<https://ohiopreservationcouncil.org/> and the Ohio Digitization Interest Group<https://ohiodig.org/> for a hybrid meeting on Thursday, May 8, 2025 at the Parsons Branch, Columbus Metropolitan Library.
Registration: Open until Monday, May 5, 5pm, or until room capacity of 80 is reached for in-person. Google Form: https://docs.google.com/forms/d/e/1FAIpQLScG9POUaXuzBJARpaVZG6RPYfrLoofX5R6Xp17czEqfoebs9g/viewform?usp=dialog

About the joint meeting: This is one of OhioDIG's 3 in-person meetings for the year. As we are partnering with OPC, and it is offering a hybrid option, OhioDIG members will also have the opportunity to attend virtually. OPC will open the meeting with its business meeting, and all are welcome to attend it, or you can plan to come at 10 for the networking and speakers!

Topic:  Disasters and Disasters Preparedness

Archives, libraries, museums, and cultural heritage organizations are often vulnerable to natural and human-made disasters, ranging from burst pipes, floods, fires, mold, cyber-attacks and so much more. The May OhioDIG joint meeting with OPC will include presentations from Intermuseum Conservation Association, Western Reserve Historical Society, and Lyrasis.

Speakers:

>From Drips to Deluges: Disaster Planning in the Buckeye State. Holly Witchey, executive director, Intermuseum Conservation Association (ICA). Disaster planning and response is more than an endless round of spreadsheets, sirens, and sandbags. In Ohio, it's also about conversations over coffee, shared Google Docs, and the stubborn optimism of the unsung heroes in our communities (I'm talking about the County Directors of the Offices of Emergency Management and others). Join Witchey as she explores how Northeast Ohio (and the rest of our wonderfully wonky state) is slowly but surely getting its preparedness act together. She'll offer a couple of big ideas that could grow wild, like kudzu but less invasive, and share a big idea that small communities just might pull off better than the big cities. This brief presentation traces the winding, sometimes whimsical road to collaboration in a state that knows a thing or two about weathering storms-literally and figuratively.

Lessons Learned: Responding to Fire in a Library and Archives. Sean Martin and Michael Scharer-Zielinski, Western Reserve Historical Society. The library of Western Reserve Historical Society experienced a significant fire in September 2023, necessitating an extensive restoration effort completed in spring 2025. WRHS staff will discuss how the work affected their efforts to collect and preserve archival materials and what they have learned from the restoration effort. They will also address how the event affected their priorities and plans for better stewardship, including a reconsideration of existing procedures and the adoption of practical changes.

How Can We Help? Q/A Session with Lyrasis Disaster Planning & Response Consultants. Katy Klettlinger and Tom Clareson, Lyrasis. Lyrasis Consulting Services will present an interactive session designed to address specific questions from attendees who have been affected by small and large-scale incidents involving their collections or to provide guidance on implementing disaster preparedness best practices, including digital resources.  The answers provided will include actions that can be taken immediately with minimal resources, as well as recommendations for long-term planning. The discussion will also include how attendees can collaborate as a network to support one another in the event of an incident. Open discussion is encouraged, as we have all faced these issues within our institutions. However, a Lyrasis Consultant will be available for a free consultation after the meeting to share additional information with those interested.

Host: Grace Freeman, Columbus Metro Library (gfreeman at columbuslibrary.org<mailto:gfreeman at columbuslibrary.org>)

Program Contacts: Virginia Dressler, Kent State University (vdressle at kent.edu<mailto:vdressle at kent.edu>); Adam Wanter, MidPointe Library System (awanter at midpointelibrary.org<mailto:awanter at midpointelibrary.org>)

Date:  Thursday, May 8, 2024

Food: Coffee & snacks will be offered during the coffee and networking portion.

Cost: There is no fee for attending, but OhioDIG will be accepting donations for the refreshment kitty. Thank you to the institutions who host us, our volunteer speakers, and program committee!

Joint Agenda
-  9:00-10:00am: OPC Business Meeting (all are welcome)
- 10:00-10:30am: Coffee & Networking
- 10:30am-12:00pm: Presentations & discussion
- 12:00-12:15pm: Break/rearrange room
-  12:15-1:15pm: Brown bag lunch*: Round Robin & announcements. (At the OhioDIG Round Robin all attendees have the chance to share what they are working on and to ask questions of the group.)
- 1:15-2:00pm: Optional: Trip to 2 Dollar Radio HQ, 1124 Parsons Ave. https://twodollarradiohq.com<https://twodollarradiohq.com/>

* There are no food/drink options onsite.

Site: Parsons Branch, Columbus Metropolitan Library, 1113 Parsons Ave., Columbus, OH 43206. Google map<https://maps.app.goo.gl/SMZi2uaSwvMdTSEt6>

Library Parking: Parking lot has ~50 spots, but street parking is available nearby. Parsons Ave is a main thoroughfare, so we suggest street parking on Stewart or Deshler if needed, and look for spaces on these streets west of Parsons to avoid having to cross the busy street if possible. Some of these streets are a little narrow, especially with street parking on both sides, but usually have some spaces.

About OhioDIG: The Ohio Digitization Interest Group is an informal discussion group open to all with an interest in cultural heritage digitization, description, access, and digital preservation. It meets 6 times a year, half in person/half virtual. https://ohiodig.org<https://ohiodig.org/>

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Janet Carleton | Digital Initiatives Coordinator | Digital Initiatives | Mahn Center for Archives and Special Collections, Preservation & Digital Initiatives | OHIO University Libraries | Alden 333 | Athens, Ohio | 740.597.2527 | she/her/hers | carleton at ohio.edu<mailto:carleton at ohio.edu> | https://media.library.ohio.edu<https://media.library.ohio.edu/> | https://archivesspace.ohio.edu/


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