[Ohiodig] FW: OhioNet November Member Highlights 🍂

Tue Nov 21 14:21:29 EST 2023

Thought the List might be interested in this. Lisa Long regularly attends OhioDIG meetings. 😊
Best, janet

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Janet Carleton| Digital Initiatives Coordinator | Digital Initiatives | Mahn Center for Archives and Special Collections, Preservation & Digital Initiatives | OHIO University Libraries | Alden 333 | Athens, Ohio | 740.597.2527 | carleton at ohio.edu<mailto:carleton at ohio.edu> | https://media.library.ohio.edu<https://media.library.ohio.edu/> | she/her/hers

From: Jillian Tuttle <jilliant at ohionet.org<mailto:jilliant at ohionet.org>>
Sent: Tuesday, November 21, 2023 8:08 AM
To: Carleton, Janet (she/her) <carleton at ohio.edu<mailto:carleton at ohio.edu>>
Subject: [External] November Member Highlights 🍂

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Welcome to the first in our new monthly OhioNet Member Highlights series! Each month, we’ll be illuminating the diverse work and achievements of OhioNet members. Get ready to be inspired as we celebrate the impactful initiatives and contributions that showcase the heart and soul of Ohio’s libraries.

Cataloging Datasets with the Pauline Smyth Geologic Records Center

The Ohio Department of Natural Resources Division of Geological Survey<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5f9c> is a premiere source for information about Ohio geology, with over 180 years' worth of industry research and data. The Pauline Smyth Geologic Records Center (GRC)<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5f9e> is the gateway to the Geological Survey’s library and archives, which are open to the public and hold hard-to-find historical documents, theses and dissertations, journals, field trip guides and more.

The group's library project work and customer access service is managed by Lisa Long. Lisa is one of two librarian/archivists to help identify, file, preserve, and catalog the Division’s extensive records. Librarian Sylvia Halladay also catalogued over 1,000 items from July 2022 through June 2023. The Ohio Geological Survey premiered its online library catalog to the public in April 2023. The Online Public Access Catalog<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5fa0> is the result of five years of locating and describing items in the Survey's collections. The library catalog features more than 17,000 publications, field maps, field notes, datasets, and other items that document Ohio’s geology.

Datasets are valuable, vulnerable collections of related information that can be difficult to describe and locate for future research access. Dataset preservation planning has become a required part of grant applications because of the value of tracking and using data. Sylvia solicited input from coworkers and found a methodology for using their cataloging software to describe and track datasets that document the Survey’s interactive, born digital products and information resources for developing new works.

From there, Sylvia formulated a process, set up a workflow, and cataloged 592 unique datasets for the Survey in the FY23 annual report year. The catalog is a growing database of collection information, with descriptions being added daily. Although the items in the library are non-circulating, the public can contact or visit our Geologic Records Center<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5fa2> by phone at 614-265-6576 or email geo.survey at dnr.ohio.gov<mailto:geo.survey at dnr.ohio.gov> with questions about specific items.

Q&A with GRC Librarian Sylvia Halladay

Q: What was the impetus to get this project started? What did you learn about yourselves as librarians, or, alternately, about the profession through this project?

A: Our impetus for this project was simply that we’re part of a research organization that is constantly working with data and creating new data sets. There was finally a sort of critical mass in which no one can keep track of this stuff in their head any more, and so we needed to catalog what we had. I would love for more people to be cataloging data, because it is very important, there is a lot of it, more of it is being made, and we need to be able to know what we have and be able to find it.

Q: If a cataloger came up to you and asked you how to manage datasets, where would you tell them to start?

A: The first thing I would advise for any cataloger getting started on data is to make sure you can open the files yourself, in the program they are intended for, and can kind of see what that data is. If you were cataloging a book, you’d be able to open the book up quickly, and just see kind of what is it, after all. For most scientific data, you will need to be able to navigate it well enough to see metadata that the scientists have already attached. This is equivalent to a book having a table of contents and an index, and a title page. If you don’t have those things, you might have a tough time describing what you have.

It would be very good if you can have an idea of who made this, what project was it for, what is this data generally about, etc. I used MARC to do this, with the idea that we need the field searching that library cataloging provides, and we already had quite a bit of structure to work with, with MARC. I also have confidence that we can migrate our cataloged records to a new ILS whenever the time comes. For how much work it is, we want to do work that can last and can provide a legacy.

Other member updates –

  *   OhioNet welcomed Michael Christian-Budd from the Cincinnati & Hamilton County Public Library<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5fa4> to our Board of Directors<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5fa6> earlier this year!
  *   The University of Mount Union Library<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5fa8> launched their RaidersRide<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5faa> program in September. This unique program allows students to check out bike's and helmets from the university's main library.
  *   Congratulations to Ione Damasco<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5fac> from the University of Dayton<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5fae> on receiving the Kathryn L. Veditti Mentoring Award<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5fb0> at this year's ALAO conference<https://zjuyrz-zgph.maillist-manage.net/click/1b98b198a2cac9a8/1b98b198a2ca5fb2>!

We love hearing from our members! Share a highlight from your library to be included in our next monthly update – email communications manager Jillian Tuttle at jilliant at ohionet.org<mailto:jilliant at ohionet.org> for more information.

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