[Ohiodig] Consumer archives question (Personal Digital Archiving)

Mon Feb 24 11:11:52 EST 2020

Agreed, great question - something I've had to work through as well. My process is pretty similar to Jenna's, the only major difference is that I don't duplicate files for groups/pairs since it requires so much more storage for duplicates - I just have a folder with "groups/pairs" divided out by decade (as able to determine) and each individual labeled in the file name (again, as able - sometimes I'll use X as a space holder). I also use Google Drive (not Google Photos) for cloud storage, and have hard drive storage as well. Google Drive makes sharing very easy, since others can be given access to search by name for individuals.

I am in the process of also now backing up to an Amazon Prime account - I discovered that they have unlimited photo storage if you have a Prime account (I don't, but mom does and doubt she'll ever get rid of it unless they go under haha), and my understanding is that even if you decide not to continue/pause your subscription, the items remain stored, you just can't do much with them until your prime membership is active again. This is a secondary cloud backup, and the Google Drive is still my primary, but seemed like a good idea to have one more out there (sort of a modified 3-2-1 rule) in case I got locked out of my drive or something...

I then have physical archival storage for the originals, organized in a pretty similar format to the digital.

Glad to hear from others!

Grace Freeman
Adult Services Librarian
Grandview Heights Public Library
Where the Community Connects
(614) 486.2951
www.ghpl.org<http://www.ghpl.org>

[http://www.ghpl.org/]

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I'm currently reading: Norse Mythology by Neil Gaiman

________________________________
From: ohiodig-bounces at lists.library.ohio.gov <ohiodig-bounces at lists.library.ohio.gov> on behalf of Jenna Nolt <noltj at kenyon.edu>
Sent: Monday, February 24, 2020 10:57 AM
To: baddour at att.net <baddour at att.net>
Cc: ohiodig at lists. library. ohio. gov (ohiodig at lists.library.ohio.gov) <ohiodig at lists.library.ohio.gov>
Subject: Re: [Ohiodig] Consumer archives question (Personal Digital Archiving)

This is a great question, and I am curious to hear with other librarians have to say. Personally, I archive family photos and videos into folders by name of individual (I duplicate the files into multiple folders if more than one person is depicted in them), and title the files with date and content information in a standardized format using machine and human readable best practices  to sort them (e.g. in the folder titled "Jenna Nolt" you might find a file called "1985_01_09_FirstSnowDay"). I work with the files in Google Drive (not Google Photos, I find it easier to organize and share in Drive, but that is a personal preference), then back them up to an external solid state drive (e.g.  https://www.bestbuy.com/site/samsung-t5-1tb-external-usb-type-c-portable-solid-state-drive-deep-black/6026202.p?skuId=6026202). I consider the external solid state drive to be the "archival" storage, and use Google Drive for sharing with family and friends. This is a pretty labor intensive process, but the best one for surviving tech changes that I've found over the past ten years.

Best wishes and good luck with your archiving,

Jenna Nolt (she/her/hers)
Digital Initiatives Librarian
Mod C, Office 12
Kenyon College
103 College Dr.
Gambier, OH 43022
740-427-5698

On Mon, Feb 24, 2020 at 10:45 AM Carleton, Janet <carleton at ohio.edu<mailto:carleton at ohio.edu>> wrote:

Folks, I have an inquiry here from someone not on the List. If you have some resources/help to point him to, he’ll be watching the List archives<https://lists.library.ohio.gov/pipermail/ohiodig/> if you post here, or you can communicate directly with him. Thanks!

______________________________

Janet Carleton | Digital Initiatives Coordinator | Preservation and Digital Initiatives | OHIO University Libraries | 1 Ohio University | Alden 333 | Athens, Ohio | 740.597.2527 | carleton at ohio.edu<mailto:carleton at ohio.edu> | Pronouns: she, her, hers | https://media.library.ohio.edu  | @jcarletonoh<https://twitter.com/jcarletonoh> | @AldenLibDigital <https://twitter.com/AldenLibDigital> | http://ohiou-digital-collections.tumblr.com/<https://nam03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fohiou-digital-collections.tumblr.com%2F&data=02%7C01%7Ccarleton%40ohio.edu%7Cc5b34304607e4e69692208d7b7136d65%7Cf3308007477c4a70888934611817c55a%7C0%7C0%7C637179166369855210&sdata=kAAYLR1KpYFQcoi69VZqgSVJv9mqC7YYkphY5sYWcGU%3D&reserved=0> | http://pinterest.com/OhioDigiArchive/ | Candidate for Society of American Archivists Council 2020 |

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Hi, Janet!

I’m not sure whether this is a question you can answer directly, or maybe just a presentation idea for the group.

The Information Age has afforded even us consumers the ability to collect thousands of digital media files – so much that, like libraries, it’s a challenge to retrieve what we need. For example: searching, between his death and his wake, for all the photos and videos of grandpa.

Are you aware of any durable standards, tools, or tips for consumers to organize and index digital images and videos, such as home movies, especially after they have been digitized?

By “durable,” I mean that they are still likely to be efficiently searchable, in 10 or even 20 years, After cloud websites have either closed or started charging a lot, and after technology and standards have evolved.

I wouldn’t mind driving down to Central Ohio to ask your members in person, but thought it would be wise to ask first whether I’m “barking up the right tree.”

Thanks, and happy Thanksgiving!
Brian Baddour
Cleveland, Ohio
baddour at att.net<mailto:baddour at att.net>

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