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<p class="MsoNormal">Reminder! Session proposals due by Oct 17--one week away! <o:p>
</o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif">To facilitate collaboration among those brainstorming session ideas, the Program Committee encourages use of the
<a href="https://www.facebook.com/groups/9031391258/" title="https://www.facebook.com/groups/9031391258/">
<span style="font-family:"Aptos",sans-serif;color:windowtext">MAC Facebook page</span></a>,
<a href="https://www.facebook.com/ohioarchivists" title="https://www.facebook.com/ohioarchivists">
<span style="font-family:"Aptos",sans-serif;color:windowtext">SOA Facebook page</span></a>, and this
<a href="https://docs.google.com/spreadsheets/d/1epcwmOT81XBl_FBRI12Q6PYzRL-gicEr/edit?gid=507935532#gid=507935532" title="https://docs.google.com/spreadsheets/d/1epcwmOT81XBl_FBRI12Q6PYzRL-gicEr/edit?usp=sharing&ouid=105686560702594755195&rtpof=true&sd=true">
<span style="font-family:"Aptos",sans-serif;color:windowtext">spreadsheet</span></a> for brainstorming session proposal ideas.</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="298" height="134" style="width:3.1083in;height:1.3916in" id="Picture_x0020_4" src="cid:image001.jpg@01DC297A.0956E1B0"><img border="0" width="354" height="139" style="width:3.6916in;height:1.45in" id="Picture_x0020_5" src="cid:image003.jpg@01DC297A.0956E1B0"></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-size:14.0pt">Call for Session Proposals: Columbus 2026</span></b><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
The <b><a href="https://www.midwestarchives.org/"><span style="color:windowtext">Midwest Archives Conference</span></a></b> and the
<b><a href="https://ohioarchivists.org/"><span style="color:windowtext">Society of Ohio Archivists</span></a></b> will hold a joint
<a href="https://www.midwestarchives.org/2026-annual-meeting"><span style="color:windowtext">2026 Annual Meeting</span></a> on May 14-16, 2026, at the Ohio Union, Ohio State University, Columbus, Ohio.
<o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">Founded in 1870 as the Ohio Agricultural and Mechanical College, THE Ohio State sits a few miles north of downtown Columbus. A city unto itself with an enrollment of over 65,000, Ohio State is known for its top ranked academic
programs in engineering, agriculture, and business, its world class research endeavors, and, of course, football. For more information about the host and the conference, see the meeting website:
<a href="https://www.midwestarchives.org/2026-annual-meeting"><span style="color:windowtext">https://www.midwestarchives.org/2026-annual-meeting</span></a> <o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:11.0pt">From 2015 until 2023, Ohio's tourism slogan was
<b>“Find it Here.”</b> As a slogan, it raised the obvious question “find what here?”; but as an archives motto…well, to
<b>“Find it Here”</b> is an archivist’s greatest hope for anyone exploring their collections. Join us as we explore the myriad ways in which archivists and memory workers make their collections accessible, discoverable, and usable.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">The Program Committee encourages submissions from newer professionals, first-time presenters, and colleagues from non-academic institutions. A MAC or SOA membership is not required. Presenters may submit more than one proposal
but may present only one session OR poster. We also encourage those from smaller shops to submit presentations for a focused SOA track. We want to hear from the solo archivists or from those with more limited institutional support!<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">With an eye toward clear takeaways that can be broadly applied, possible areas of focus include but are not limited to: <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Distinct approaches to collecting, reference, and instruction<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Creative or unique approaches to outreach<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Successful community archiving projects and partnerships<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Collaborative projects leveraging local and/or regional resources for greater impact<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Stretching resources and budgets in innovative and practical ways <o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Providing access to complex collections (e.g. born-digital records, fragile materials, collections on inaccessible media)<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Projects or programs that leverage staff in distinctive ways<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Practical workflows for accessioning, appraisal, processing, preservation, deaccessioning, and cataloging<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Overcoming challenges to making collections accessible and discoverable<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Utilizing facilities in unique ways to highlight and provide access to collections<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Incorporating AI in discovery of materials<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Modernizing legacy practices, policies, and/or platforms<o:p></o:p></span></li></ul>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<i><span style="font-size:11.0pt">The Program Committee will also consider proposals not related to this theme or that fall outside these areas of focus. <o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<b><span style="font-size:11.0pt">Possible Session Types</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo6;vertical-align:baseline"><i><span style="font-size:11.0pt;mso-ligatures:none">Standard Presentation</span></i><span style="font-size:11.0pt;mso-ligatures:none">: Two to four speakers present on a common theme.
May include a moderator to guide discussion and/or introduce speakers and theme.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo6;vertical-align:baseline"><i><span style="font-size:11.0pt;mso-ligatures:none">Open Forum</span></i><span style="font-size:11.0pt;mso-ligatures:none">: Topical discussion with moderator leading discussion
with everyone present. May include additional moderator(s) to direct breakout conversations.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo6;vertical-align:baseline"><i><span style="font-size:11.0pt;mso-ligatures:none">Roundtable Discussion</span></i><span style="font-size:11.0pt;mso-ligatures:none">: Three or four participants make very brief
remarks, then discuss a topic together. Includes a moderator to steer the discussion.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo6;vertical-align:baseline"><i><span style="font-size:11.0pt;mso-ligatures:none">PechaKucha</span></i><span style="font-size:11.0pt;mso-ligatures:none">: Each presentation consists of 20 slides or images displayed
for 20 seconds each, with comment. Each presentation lasts 6 minutes and 40 seconds.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo6;vertical-align:baseline"><i><span style="font-size:11.0pt;mso-ligatures:none">Lightning Talks</span></i><span style="font-size:11.0pt;mso-ligatures:none">: Like PechaKucha, but without a set format. May or
may not include slides or images. Presentations may be from 3 to 10 minutes long, with the time allotted depending on the number of presenters.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:8.0pt;mso-list:l2 level1 lfo6;vertical-align:baseline">
<i><span style="font-size:11.0pt;mso-ligatures:none">Debate</span></i><span style="font-size:11.0pt;mso-ligatures:none">: Moderator announces the topic, and two individuals debate. May include more than one topic and additional debaters.<o:p></o:p></span></li></ul>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">In January 2026, there will be a separate call for
<b>poster proposals</b> as well as a call for <b>pop-up sessions</b> for less traditional session types or time-sensitive topics.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<b><span style="font-size:11.0pt">Possible Session Lengths</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">60 minutes and 90 minutes. Please be mindful of your number of presenters and session type when indicating the preferred session length. All sessions will be held in-person.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<b><span style="font-size:11.0pt">Speaker Representation</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">The Program Committee seeks a broad slate of presenters representing a variety of professional and institutional backgrounds, perspectives, and voices. We seek to foster a culture of [development] in the MAC program and encourage
submissions from anyone interested in presenting, including students, new professionals, first-time presenters, and those from allied professions. In order to facilitate and promote a variety of programs appealing to a wide range of audiences, the proposal
submission form will ask voluntary questions about presenters’ professional and institutional backgrounds and past presentation experiences..<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">To facilitate collaboration among those brainstorming session ideas, the Program Committee encourages use of the
<a href="https://www.facebook.com/groups/9031391258/"><span style="color:windowtext">MAC Facebook page</span></a>,
<a href="https://www.facebook.com/ohioarchivists"><span style="color:windowtext">SOA Facebook page</span></a>, and this
<a href="https://docs.google.com/spreadsheets/d/1epcwmOT81XBl_FBRI12Q6PYzRL-gicEr/edit?usp=sharing&ouid=105686560702594755195&rtpof=true&sd=true">
<span style="color:windowtext">spreadsheet</span></a> for brainstorming session proposal ideas.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<b><span style="font-size:11.0pt">Proposal Evaluation</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">The Program Committee will evaluate all proposals submitted by the deadline using the following criteria:<o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo9;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Quality and clarity of the session abstract;<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level1 lfo9;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Thoroughness of content and sufficient speakers to address all relevant aspects of the topic;<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level1 lfo9;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Originality of proposed topic;<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level1 lfo9;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Variety of presenters and viewpoints;<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level1 lfo9;vertical-align:baseline"><span style="font-size:11.0pt;mso-ligatures:none">Appropriateness of proposed format for session content.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">All proposals will be considered in the context of the overall structure of the meeting and the availability of time slots for proposed sessions. You can preview a<a href="https://drive.google.com/file/d/1j9clv_2p_pYz8idGvWKUoACtEVLxGDkx/view?usp=sharing"><span style="color:windowtext">
<b>PDF</b></span></a><b> </b>of the proposal form here.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">All individuals involved in an accepted proposal must sign a presenter agreement.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<b><span style="font-size:11.0pt">Proposal Submission</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">The deadline for submitting session proposals for the 2026 MAC / SOA Annual Meeting is
<b>October 17, 2025</b>, at 5 pm CST. Use the<b> </b><a href="https://forms.gle/kZmgXrLH8kMrBEGa9"><b><span style="color:windowtext">Call for Proposals form</span></b><span style="color:windowtext">
</span></a>to submit your proposal. <b>There will <i><u>NOT</u></i> be an extension to the call, so make sure to get your proposals in by the deadline.</b><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="font-size:11.0pt">If you have any questions about the proposal process, please contact the 2026 Program Committee Co-Chairs,
<span style="color:black;background:white">Hayley Jackson (</span><a href="mailto:jackha01@luther.edu"><span style="color:black;background:white">jackha01@luther.edu</span></a><span style="color:black;background:white">) and Adam Wanter (</span><a href="mailto:awanter@midpointelibrary.org"><span style="color:black;background:white">awanter@midpointelibrary.org</span></a><span style="color:black;background:white">). </span><span style="background:white"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:none">---</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:none">Janet Carleton | Digital Initiatives Coordinator | Digital Initiatives | Mahn Center for Archives and Special Collections, Preservation & Digital Initiatives | OHIO University Libraries
| Alden 333 | Athens, Ohio | 740.597.2527 | she/her | </span><span style="mso-ligatures:none"><a href="mailto:carleton@ohio.edu"><span style="font-size:10.0pt;color:windowtext">carleton@ohio.edu</span></a></span><span style="font-size:10.0pt;mso-ligatures:none">
| Digital Archives - <a href="https://media.library.ohio.edu/"><span style="color:windowtext">https://media.library.ohio.edu</span></a> | Archives Finding Aids -
<a href="https://archivesspace.ohio.edu/"><span style="color:windowtext">https://archivesspace.ohio.edu/</span></a>
</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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