[Ohiodig] [External] EAD Finding Aids

Wed Sep 27 09:16:15 EDT 2023

Thank you, Chatham. ArchivesSpace is very popular! These are intriguing ideas. We looked at ArchivesSpace years ago (before I was involved with our Archives and Special Collections units).

Best,
Marsha
________________________________
From: Chatham Ewing <chatham.ewing at cpl.org>
Sent: Tuesday, September 26, 2023 10:17 AM
To: Carleton, Janet (she/her) <carleton at ohio.edu>; Marsha A Miles <m.a.miles24 at csuohio.edu>; ohiodig at lists.library.ohio.gov <ohiodig at lists.library.ohio.gov>; Nicholas A Pavlik <npavlik at bgsu.edu>
Subject: Re: [Ohiodig] [External] EAD Finding Aids

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All,

At CPL we too are migrating to ArchivesSpace.

I don't know if I should suggest this even as the Finding Aid Factory is sunsetting, but the almost universal adoption of ArchivesSpace begs questions regarding shared instances. Maybe a statewide instance, or maybe instances connected with regional consortia? On a less ambitious scale, is there a user group at the Society of Ohio Archivists? Ohio Library Council?

Chatham
________________________________
From: Ohiodig <ohiodig-bounces at lists.library.ohio.gov> on behalf of Nicholas A Pavlik via Ohiodig <ohiodig at lists.library.ohio.gov>
Sent: Tuesday, September 26, 2023 10:03 AM
To: Carleton, Janet (she/her) <carleton at ohio.edu>; Marsha A Miles <m.a.miles24 at csuohio.edu>; ohiodig at lists.library.ohio.gov <ohiodig at lists.library.ohio.gov>
Subject: Re: [Ohiodig] [External] EAD Finding Aids

Hi Marsha,

We’re also now using ArchivesSpace. Although technically we’re still in the midst of a multiyear project migrating all our legacy finding aids to ArchivesSpace, so we remain in that awkward transitional phase where you can find our finding aids on two platforms. We are nearing completion on the project though, and our hope is that within a year we’ll be exclusively in ArchivesSpace. Overall, ASpace’s internal collection management functionality has been hugely helpful for us. The public interface, though, in my opinion, still leaves a lot to be desired, at least in the out-of-the-box version.  We’ve been working with our web developer to make a lot of customizations to our public interface to improve and streamline the user experience, and we’re much happier with the changes we’ve made compared to the default version of the public interface.

You are not required to become an ASpace institutional member in order to use the application. If you have someone with the technical proficiency to manage an internal ASpace server for your institution, you can use it at no cost (no monetary cost, at least). We did this for several years before finally becoming a member a couple years ago – I believe the membership cost for an institution of our size is about $5K annually.  So the costs come into play if you want to become an institutional member, or if you require hosting services for the application. There are definitely some nice perks that come with membership.

Happy to (try to) answer any questions you may have off-list!

Thanks,

Nick

Nicholas A. Pavlik
Manuscripts and Digital Initiatives Archivist

Center for Archival Collections

[cid:image001.png at 01D9F060.A1D30C70]

Jerome Library, 5th Floor

Bowling Green State University

Bowling Green, OH  43403-0170
419-372-7914
npavlik at bgsu.edu<mailto:npavlik at bgsu.edu>

Pronouns: He/Him/His

From: Ohiodig <ohiodig-bounces at lists.library.ohio.gov> On Behalf Of Carleton, Janet (she/her) via Ohiodig
Sent: Tuesday, September 26, 2023 9:37 AM
To: Marsha A Miles <m.a.miles24 at csuohio.edu>; ohiodig at lists.library.ohio.gov
Subject: Re: [Ohiodig] [External] EAD Finding Aids

We had already decided to try for ArchivesSpace and were able to eventually find funding. We hadn’t planned to pull our OhioLINK FAs from that repository, but were especially in need of the collections management side of ASpace.

(Our longtime dept head George Bain, really wanted our finding aids to be out there, including making them accessible via Gopher about the same time that the Berkeley Finding Aid project<https://www.loc.gov/ead/eaddev.html> was announced in 1993.)

Good luck!

janet

---

Janet Carleton| Digital Initiatives Coordinator | Digital Initiatives | Mahn Center for Archives and Special Collections, Preservation & Digital Initiatives | OHIO University Libraries | Alden 333 | Athens, Ohio | 740.597.2527 | carleton at ohio.edu<mailto:carleton at ohio.edu> | https://media.library.ohio.edu<https://media.library.ohio.edu/> | she/her/hers

From: Ohiodig <ohiodig-bounces at lists.library.ohio.gov<mailto:ohiodig-bounces at lists.library.ohio.gov>> On Behalf Of Marsha A Miles via Ohiodig
Sent: Monday, September 25, 2023 3:22 PM
To: ohiodig at lists.library.ohio.gov<mailto:ohiodig at lists.library.ohio.gov>
Subject: [External] [Ohiodig] EAD Finding Aids

Use caution with links and attachments.

With the news of the OhioLINK EAD Finding Aid Creation Tool and Online Repository (EAD FACTORy) being shut down in July 2024, we are exploring our options. What are you all doing/using to create and share your finding aids?

Thank you,
Marsha

Marsha Miles, MLIS

Assistant Director for Collections & Resource Management

pronouns: she/her/hers

Michael Schwartz Library

Cleveland State University

216-687-2369

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