[Ohiodig] advice on book scanner RFPs

[McCrory, Amy]

Hi everyone,

I'm getting ready to start a competitive bidding process toward purchase of a dedicated book scanner. Below are the specifications I'm planning to include in the request for proposals. If you've done one of these before and would be willing to share any language you'd recommend adding, I'd appreciate it. General issues encountered during the process would also be welcome!

Thanks, and happy Friday to all,
Amy



Hardware:

Overhead image capture.

Capture book pages in sizes up to A1+.

Scan books that open 140° to 180°.

Minimum FADGI 2-star compliance, demonstrated with standard target output. 3-star preferred.

Uniform lighting across the field of image capture.

Consistent focus across the field of image capture.

Platform or cradle that accommodates spines up to 4” minimum and enables careful placement and handling of fragile items.



Software:

Color, grayscale, and bitonal options.

White balance, gamma, curve, and black and white point controls.

Output files must include uncompressed TIFF, and PDF with OCR, at a minimum.

Page de-curving in output images.



Service:

Regularly scheduled maintenance and technical support contract; reliable fulfillment of contract terms.



References:

Provide a minimum of 3 references with contact info from institutions that have purchased the book scanner model or similar models from the vendor.



[The Ohio State University]

Amy McCrory

Digitization Program Manager

University Libraries Preservation & Digitization Department
125D Library Tech Center

1165 Kinnear Road  Columbus, OH  43212 USA

(614) 292-8647

Photography<https://amymccrory.wordpress.com/>

Pronouns: she/her/hers | Honorific: Ms.






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